|NFFGRB CONSTITUTION AND BY-LAWS|
CONSTITUTION AND BY-LAWS
National Federation of Flemish Giant
I – NAME
organization shall be known as the National Federation of Flemish Giant
Rabbit Breeders, Inc.
II – OBJECT
object of this Federation shall be to promote and improve the breeding
of Flemish Giant Rabbits, to disseminate information to the members, and
to encourage the exhibition in all varieties of Flemish Giant Rabbits.
III – AFFILIATION
Federation shall be affiliated with the American Rabbit Breeders
IV – MEMBERSHIP
person who agrees with the object of this Federation may become a member
by making an application to the Secretary and paying the dues as
outlined in the By-Laws. Youth members shall
be entitled to all the privileges of a full membership except the right
to vote or pursue or hold an elected office.
V – MEETINGS
Federation shall hold an annual meeting in the same city as the American
Rabbit Breeders Association, Inc. annual meeting.
Special meetings may be held as provided in the By-Laws.
VI – OFFICERS
1: The elective
officers of the Federation shall consist of eight (8) members:
President, Vice-President, and six (6) Directors.
These officers, along with the Secretary-Treasurer, shall
constitute the Executive Board.
2: The Secretary-Treasurer
shall be appointed by a two-thirds (2/3) vote of the Executive Board.
The term of the Secretary-Treasurer shall be three (3) years.
3: The President and three
(3) members of the Board of Directors shall b e elected in one election
and two (2 years later the Vice-President and three (3) members of the
Board of Directors shall be elected.
The terms of office shall be for four (4) years.
This will commence with the election in 2003.
4: Vacancies shall be filled
by the President with the approval of two-thirds (2/3) vote of the
5: Extend the terms of
officer’s elected in 2002 for one (1) extra year making their total
term (3) years and their next election in 2005.
VII – ELECTIONS
member wishing to become a candidate for the Executive Board shall write
to the Secretary-Treasurer for a petition.
In order to become eligible to become a candidate he or she must
be 19 years of age and be a member of the NFFGRB in good standing
for two year. He or
she must have this petition signed by five (5) members in good standing
in the Federation and mail it to the Secretary-Treasurer prior to June 1st.
VIII – DUTIES OF OFFICERS
1: The President shall
preside at all meetings of the Federation, shall be a member and act as
Chairman of the Executive Board, appoint all committees, and fill all
vacancies in office that may occur between elections.
The President shall maintain general supervision over all
necessary affairs of the Federation, which may arise between the annual
meetings. The President
shall have the right to change the duties of the Secretary-Treasurer
when deemed necessary, with approval of the board.
This may include re-assigning part of the duties of
Secretary-Treasurer to other members of the organization as required to
maintain our club operations.
2: The Vice-President’s
duties are the same as those of the President in the absence of the
3: The Secretary-Treasurer
shall conduct the general correspondence of the Federation, keep the
minutes of the Annual or Special meetings and the minutes of any
meetings of the Executive Board. The
Secretary-Treasurer shall have charge of all books, papers, and records
pertaining to the office. The
Secretary-Treasurer shall keep account of all money coming into the
office from any source. The
Secretary-Treasurer shall deposit all funds in a Bank approved by the
Board of Directors, making payments only by check drawn on the funds of
the Federation. He or she
shall submit a Treasurer’s Report at the Annual Meeting and publish
the report in the Flemish Newsletter following the Annual Meeting.
The Secretary-Treasurer shall get such a bond as the Executive
Board may require, said bond to be paid for by the Federation.
The Secretary-Treasurer shall publish a Newsletter quarterly or
more frequently at his or her discretion.
4: The Directors shall
perform such duties as are assigned to them by the President and as set
forth in the By-Laws.
5: The Executive Board shall
have general control of the affairs of the Federation between the Annual
Conventions, and the Chairman will make a full report at the Annual
Convention of any matters decided on by the Board since the last
Convention. The Executive
Board shall decide all matters arising that are not covered by the
Constitution and By-Laws.
IX – AMENDMENTS
Constitution, having been approved, can be amended as set forth in the
1 – MEMBERSHIP AND DUES
1: The amount of the annual
dues, renewals, initiation fees, surcharges and Life Membership, shall
be set by the Executive Board and submitted to the membership for
approval at the annual meeting. If
approved by a majority of the members present at the meeting, the
revised costs would take effect on the first day of the following year.
The membership shall be notified of any changes in dues and fees
in the Federation Newsletter.
2: Membership shall consist of individual, youth, or combination
membership (may be husband and wife or two companions) living in the
same household provided the applications are made at the same time.
A family membership shall be available under the following
provisions: father &
mother, single parent or custodian must hold H/W or individual
membership and all other members of the family (Youth through 18 years
of age) must reside at the same address.
3: Youth exhibitors may
enter sanctioned youth shows between the age of five (5) years through
eighteen (18) years. Youth
members will not be able to participate in the Youth Sweepstakes until
they are five (5) years old.
The Secretary shall notify all members prior to the expiration of
their membership in the Federation Newsletter sent by mail or email. Members
who pay dues more than 45 days after the due date forfeit all
Sweepstakes show points and privileges previously earned.
When dues are paid after the 45 period, applicant will be
considered a new member and the membership will start as of that date.
II – MEETINGS
1: The annual meeting of the
Federation shall be held in the city and during the time of the Annual
Convention of the American Rabbit Breeders Association, Inc.
2: A Special Meeting may be
called by the President the request of 15 members of the Federation
providing the Board of Directors considers the request urgent and
necessary. If such a request
is granted, the Secretary-Treasurer will notify the membership at least
3 days prior to the date of the Special Meeting, setting forth the
reason for the meeting. The
President may call a meeting of the Executive Board for any urgency.
3: Roberts Rules of Order
shall be considered as the final authority for this Federation on all
questions not specifically covered by the Constitution and By-Laws.
III – QUORUMS
(15) members shall constitute a quorum at any special or regular annual
meeting. Five (5) members of
the Executive Board shall be a quorum at Board meetings.
IV – DISCIPLINE
1: Any member being charged
with willful misrepresentation or fraud or dishonest dealings or conduct
derogatory to the Federation must have such charges made in writing to
2: Any member against whom
charges have been filed in writing shall be furnished a copy of the
charges by the Secretary-Treasurer.
The member charged shall have not more than 30 days to file a
reply in writing. The charges, together with the reply, shall be sent to
each Board member for their consideration.
Each member of the Board shall reply to the Secretary with his
judgment of the charges. The
Secretary-Treasurer shall inform the President of the Board’s actions.
All decisions of the Board can be done through First Class Mail
V – ELECTIONS
1: The Secretary-Treasurer
shall prepare a ballot listing the names of the members who have filed
petitions as provided in Article VII of the Constitution.
Only members who have filed for Office will have their names
placed on the ballot. In
case of a tie vote, the Secretary-Treasurer shall make up a ballot with
the names of those tied and the members attending the annual meeting
shall cast the ballots to break the tie.
2: The Secretary shall mail
the election ballots listing the names of the candidates, all of whom
shall have filed a petition with the Secretary that meets all the
required signatures as specified in Article 7 of the Constitution.
The ballots shall be mailed by the Secretary by July 1st.
A pre-addressed envelope shall accompany each ballot with the
chairperson of the election committee’s name and address thereon.
The member voting shall seal the ballot in the envelope and mail
it directly to the chairperson, postmarked no later than August 15th
to be acceptable. The
election committee shall count all ballots and send a certified
statement to the President and the Secretary of the results.
The ballots shall be retained by the chairperson for one (1) year
in the event there should be any question concerning the ballots and
then destroyed. Terms of
office shall begin on January 1st following the election.
3: All individual members,
except youth members, shall also have the right to vote by mail for
elections of officers or upon any other matters submitted by the Board
of Directors. No member under the age of nineteen (19) years shall be
eligible to sign petitions for elective offices, amendments, or
resolutions to the National Federation Flemish Giant Rabbit Breeders
Constitution and By-laws.
VI – COMMITTEES
President, with the approval of the Executive Board, shall appoint the
following standing committees; Election Committee, made up of the
Chairman and two (2) members; Publicity committee; Auditing Committee,
and Membership Committee. He
may, if deemed necessary, appoint Special Committees.
VII – DUTIES OF OFFICERS
1: The Director who has the
District where the National Convention and Annual Meeting of the
Federation is held shall be Chairman.
This Chairman shall, with Federation members in the Convention
city, insure that adequate judging tables are available, see that the
Federation booth is set up and decorated, and that members are available
to man the booth at all times. They
shall also recommend a Breed Chairman.
2: The Secretary-Treasurer
shall be authorized one round trip air coach fare to the ARBA
Convention, or the equivalent thereof when other means are used.
The Secretary-Treasurer shall receive 25% of all dues money
collected and 15% of all other fees (NOT INCLUDING ADS AND DONATIONS FOR
SPECIAL SHOWS OR ANY MONEY PERTAINING TO THE GUIDEBOOK).
VII – CONVENTION JUDGES
Secretary-Treasurer shall issue to each member attending the Annual
Convention meeting, a ballot for the purpose of selecting a Judge for
the Flemish Giants at the next annual convention show.
The delegates will put down the names of five (5) Judges.
The Judges getting the most votes will be contacted by the
Secretary to see if he will accept the assignment and follow through
with the second, third, fourth, and fifth if necessary to secure a
IX – ALTERATIONS – AMENDMENTS
Constitution having been approved may be altered or amended by a two
(2/3) vote, of the total votes cast.
X – ORDER OF BUSINESS
Call of Officers, Reading of Minutes of Board and Special Meetings,
Report of Officers, Committee Reports, Unfinished Business, New
Business, Election of next Convention Judges, Good of the Federation,
January 1, 1979
Amended January 1, 2003